13.04
Information and Communication
Principle 13 - Use Quality Information
Attribute 13.04 - Management obtains or generates relevant data from reliable internal and external sources in a timely manner based on the identified information requirements. Relevant data have a logical connection with, or bearing upon, the identified information requirements. Reliable internal and external sources provide data that are reasonably free from error and bias and faithfully represent what they purport to represent. Management evaluates both internal and external sources of data for reliability. Management obtains relevant data through a variety of forms, including using manual input or compilation, using information technology, or coordinating with other entities to obtain or access data. Sources of data can be operational, reporting, or compliance related. Management obtains data on a timely basis so that they can be used for effective monitoring.
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Jamie's Story
No examples are available to illustrate governance gaps for this attribute.
Election Anomalies
Governance issues identified from Arizona Attorney General's Office 2020 General Election Investigation of Arizona Senate allegations of Maricopa County Election Department - Drop Box Collections issues.
This Green Book Attribute, 13.04, emphasizes timeliness. Consider the following statement, "Management obtains or generates relevant data from reliable internal and external sources in a timely manner based on the identified information requirements."
In the AZ AG's inspector's report, the USPS inspector explains that a single data file of the 56,226 were delivered to MC for the purposes of invalidating the early ballot based on it being undeliverable. However, the data file would not have been timely if the USPS waited to accumulate the list of 56,226 undeliverable early ballots; the election polls would have already been closed and fraudulent ballots already counted. See the heading Noteworthy: Transmission of USPS Data to MC and Runbeck from Maricopa Dropbox Collection (2020) webpage for additional details.
